Christian Higher Education Since 1892

Job Openings - Part-time Administrative Assistant For Student Development and Advising

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Part-time Administrative Assistant For Student Development and Advising

Type: Non-Exempt
Position: Staff
Posting Date: June 12, 2014

Job Description:

Provides general administrative support to the Advising, Career & Calling, Campus Activities & Leadership Development, Student Success, First Year Experience, Counseling, and World Outreach and Missions Offices.  This position is twelve months, scheduled for 18.75 hours per week.

Key Responsibilities:

  • General:
    • Provide administrative support to team members
    • Assist students in identifying and accessing appropriate office resources and staff members
    • Schedule appointments and meetings for team members 
  • Advising Center:
    • Promote advising materials across campus
    • Provide access to advising materials for students 
  • Campus Activities & Leadership Development Office:
    • Manage the scheduling of Student Development student activities spaces
    • Schedule Upper Union workers
    • Maintain office social media accounts
    • Manage WalkAbout logistics including promotion, registration, ordering, scheduling, printing and budgeting
    • Track and manage the Agape Music Festival budgets
    • Maintain the office websites and GC Bucket List 
  • Center for Career & Calling:
    • Promote employment, internships, graduate school and volunteer opportunities to students and alumni through social media, electronic bulletin boards, email and social media
    • Update both the Career & Calling website and Desire2Learn Learning Community content
    • Assist with Job Fair, Majors Fair, Etiquette Dinner, Strengths Dinner and New Student Orientation event logistics
    • Manage the status of marketing projects
    • Maintain files for the IBHE Co-Op grant 
  • Counseling Office:
    • Schedule student counseling appointments as necessary
    • Proctor CLEP and TOEFL tests 
  • World Outreach & Missions Office:
    • Write fundraising letters
    • Print mailing labels and fundraising letters for students
    • Track fundraising
    • Coordinate lodging, parking and schedules of Global Impact Week representatives
    • Communicate with campus offices including marketing, facilities and the dining commons for Global Impact Week
    • Research flights and travel costs
    • Manage the department’s social media accounts, blogs and websites

Reports To:

Associate Dean for Career and Calling

Required Skills:

Proficient in Microsoft Word, Excel, PowerPoint and Outlook

Preferred Qualifications:

  • Possess a positive spirit and live as a self-identified Christian who is actively involved in growing and sharing his/her faith.
  • One who endeavors to create and sustain a “life-giving” positive and welcoming environment where students will feel welcomed and encouraged to come with questions of any sort.
  • Capable of managing confidential information.
  • Strong interpersonal and organizational skills
  • Ability to multi-task, prioritize work assignments and work with a minimum of supervision
  • Openness to change, new tasks and new software programs
  • Attitude of customer service, compassion, care and confidentiality
  • Previous administrative assistant experience preferred

Education or Certification:

  • Associates degree or two years of college preferred

Required Experience:

  • 3-5 years similar experience preferred 

 

How to Apply

Applicants must submit a cover letter, current resume, & application available at www.greenville.edu/jobs

It is the policy of Greenville College not to discriminate on the basis of age, color, ethnic or national origin, disability, race or gender in its educational programs, admissions or employment policies.

Greenville College performs a background check on all newly hired employees and offers of employment are contingent upon the results. For more information on GC openings contact:

Natali Rinderer
Office of Human Resources
Phone: (618) 664-7014
Fax: (618) 664-7017
natali.rinderer@greenville.edu

Complete the Employment Application

Please forward the completed application to the contact listed in the How To Apply section of each posting or to the Office of Human Resources.