Chapter Event Checklist

Getting Started

Chapter committee meeting (16 weeks before meeting)
Decide on type of event
Faculty speaker
Potential dates for event
Contact the Alumni Office (12 weeks in advance)
Location for event (8 weeks in advance)
Fax or email important information to Alumni Office
(Time, date, location, directions, price, RSVP phone #'s, deadline to RSVP, etc.) (6 weeks in advance)

Volunteer assignments

Phoning (1-2 Weeks Prior to Event)

Food: Decide what to serve Volunteers to help Beverages Program: Name Tags Greeter(s) Prayer Introductions/Announcements Thank Yous (Verbal) Closing

Notes: ____________________ ____________________ ____________________ ____________________ ____________________ ____________________ ____________________ ____________________ ____________________

Do you have:
Greenville name tags?
Signs?
Greenville napkins?
Chapter banner?
Check-in lists?
RSVP count? (Send to Alumni Office)
Thank you cards?

Follow-up:
Write thank-you notes
Turn in sign-in sheets to Alumni Office
Turn in reimbursement form (if necessary)

Committee names and phone numbers:
__________________________________________________
__________________________________________________
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